HRIS, Timekeeping & Payroll System
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♀ 30%
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WorkSched | Employee Self-Service
DTR
Daily Time Records
TS
Timesheet
TF
Timelog Filings
LF
Leave Filings
OF
Overtime Filings
OB
OB Filings
CS
Change Shift Filings
WFH
WFH Filings
LT
Leave Ledger
LT
Loan Ledger
RP
Payslip Report
CE
COE Report

NBS HRIS & Payroll System

A comprehensive, web-based software application designed specifically for the Philippine business landscape. It integrates Human Resources (HRIS), Timekeeping, and Payroll functions to address complex local labor regulations and reporting requirements. The system is certified for ISO/IEC 27001:2022 information security standards and ensures full compliance with Philippine government agencies, including BIR, DOLE, SSS, Philhealth, and Pag-Ibig. It is offered in both SaaS (Cloud) and On-Premise deployment models.

BIR & DOLE Compliant

ISO/IEC 27001:2022 Certified (No: AMER33083)

  • ✅ Vendor: Northest Business Solutions, Inc.
  • ✅ Target Market: Businesses operating in the Philippines
  • ✅ Primary Functions: Human Resources, Timekeeping, Payroll and Employee Self Service (ESS)
  • ✅ Pricing Model: Per employee
  • ✅ Pricing: ₱100 per employee.
  • ✅ Compliance: Full support for SSS, Philhealth, Pag-Ibig, and BIR requirements.
  • ✅ Deployment: SaaS (Cloud-hosted), On-Premise (Self-hosted)
  • ✅ Biometric Device Integration: ZKTeco, Biostar
  • ✅ Security Certification: ISO/IEC 27001:2022 (Certificate No: AMER33083)
  • ✅ Statutory Compliance: SSS, Philhealth (PHIC), Pag-Ibig (HDMF), Bureau of Internal Revenue (BIR), Department of Labor and Employment (DOLE)

Solving Your Workforce Management Challenges

Managing a workforce in the Philippines is no easy feat. Between navigating complex local labor regulations, calculating intricate time premiums, and meeting strict reporting deadlines, HR and payroll professionals often find themselves overwhelmed . We understand the stress of these daily bottlenecks. The NBS HRIS & Payroll System is engineered to eliminate these headaches and empower your entire team .
Here is how we solve the most pressing challenges for your key roles:

For Company Executives

Bulletproof Security and Compliance

The Paint Point: The sleepless nights spent worrying about sensitive data breaches and the looming threat of costly penalties from non-compliance with ever-changing BIR and DOLE regulations

The NBS Solution: Total peace of mind. We protect your organization's most sensitive data with our strict ISO/IEC 27001:2022 certified system (Certificate No: AMER33083). Furthermore, our platform receives continuous updates to guarantee 100% compliance with the latest Philippine labor laws, including the TRAIN Law, ensuring accurate financial oversight and minimizing your operational risk.

For Payroll Processors

Effortless Accuracy and Automation

The Paint Point: Drowning in a sea of spreadsheets while trying to manually calculate annualized tax, 13th-month pay, final pay, and retro pay. Juggling various loan deductions often leads to exhausting delays and manual errors.

The NBS Solution: Reclaim your time and eliminate human error. Our system automates all computations and supports unlimited payroll items across all payroll types (Regular, Special, Adjustment, Final Pay, etc.). We fully integrate loan management for SSS, Philhealth (PHIC), and Pag-Ibig (HDMF) with highly flexible deduction schedules. Best of all, essential government reporting is completely automated—instantly generating your Alphalist, 1601-C, and 2316 forms.

For Time Keepers

Seamless Integration and Complex Computations

The Paint Point: The nightmare of wrangling raw data from disconnected biometric devices and pulling your hair out over complex Philippine time scenarios—like accurately calculating a night differential during a holiday that also falls on a rest day.

The NBS Solution: Let the system do the heavy lifting. NBS seamlessly and directly integrates with ZKTeco and Biostar devices. Our powerful computation engine automatically and perfectly calculates all Philippine time premiums—handling basic hours, overtime, night differentials, and all regular or special holiday combinations, no matter how complex the overlap.

Core Features of the NBS Payroll System

NBS delivers a robust suite of tools tailored specifically to the unique needs of Philippine businesses . We have designed every feature to take the heavy lifting out of your daily HR tasks, ensuring absolute accuracy, bulletproof compliance, and a frictionless experience for your entire organization.

Calculator and financial documents on a desk, representing payroll management

Advanced Payroll Management

Accuracy and compliance should never be a guessing game. Our system ensures strict adherence to all statutory requirements, keeping your company protected and precise.

  • Flexible Computations: Effortlessly handle unlimited, user-defined earnings and deductions without breaking a sweat.
  • Comprehensive Payroll Types: Seamlessly execute runs for Regular, Special, Adjustment, 13th Month Pay, Final Pay, Retro Active Pay, and Leave Balance Conversion. We also fully automate your Annualized Tax computation.
  • Stress-Free Government Compliance: Stay 100% compliant with the TRAIN Law, while perfectly calculating Withholding Tax, Expanded Withholding Tax, and Final Tax. We guarantee accurate, to-the-penny SSS, Philhealth (PHIC), and Pag-Ibig (HDMF) contributions.
  • Integrated Loan Management: Take control of SSS, Pag-ibig, and internal company loans with highly flexible deduction schedules and instant principal/interest adjustments.
  • Automated Reporting & Bank Integration: Instantly generate internal Payslips, Accounting Journals, and Payroll Registers, alongside mandatory government reports like your 2316, Alphalist, and 1601-C. We even facilitate Bank Integration for lightning-fast salary disbursements.
Office with clocks on the wall representing time management

Comprehensive Time Management

Eliminate time theft, ditch the messy manual spreadsheets, and ensure fair, accurate compensation for every single hour worked.

  • Direct Biometric Integration: Connect seamlessly with ZKTeco and Biostar hardware to pull raw time data without manual intervention.
  • Master Complex Philippine Pay Scenarios: Our computation engine flawlessly calculates Basic Hours, Overtime (OT), Night Differential, Regular Holidays, Special Non-Working Holidays, and Rest Days. It easily handles the most complex overlapping premiums, such as an OT Night Differential during a Holiday that falls on a Rest Day.
  • Flexible & Localized Scheduling: Adapt to any operational reality with support for Schedule Rotation, Flexible Schedules, Work Suspensions, and localized/national holidays.
  • Digital Approval Workflows: Speed up your processes with streamlined digital filing and approvals for Time Log Corrections, Change Shift Requests, Overtime Filing, Official Business (OB), Leave Filing, Work From Home (WFH), Half-day, and Undertime.
Two people shaking hands, representing HRIS and successful partnerships

Human Resource Information System (HRIS)

Centralize your scattered data, move away from clunky filing cabinets, and modernize your core HR operations.

  • Comprehensive Employee Data Management: Maintain a secure, centralized 201 file for each employee.
  • Strategic Talent Management: Easily track Performance Evaluations, Training and Seminars history, and Employee Transfer/Promotion records to foster team growth and monitor organizational health.
  • Streamlined Daily Operations: Rely on Automated Leave Management with accurate credit tracking, swift Certificate Generation (like the Certificate of Employment), Health Declaration tracking, and efficient Man Power Allocation.
Employees working in a modern office, representing an empowered workforce

Employee Self Service (ESS) Portal

Empower your workforce and dramatically reduce the administrative workload constantly piling up on your HR team's desk.

  • Self-Service Filings: Give employees the independence to file their own OT, Leave, Official Business, Change Shift, and Time Log corrections directly through the portal
  • Total Transparency: Provide instant, on-demand access for employees to view and download their personal Payslips, alongside integrated Payroll Dispute Reporting.
  • Enhanced Engagement & Direct Requests: Foster a connected workplace by facilitating Performance Evaluation input and acknowledgment, Company Surveys, and simplified direct requests for official documents and certificates.

Deployment and Customization

Your System, Your Way

SaaS Cloud Icon

SaaS (Software as a Service): The Hassle-Free, Cloud-Based Solution

If you want a powerful, turnkey solution without the heavy IT burden, our SaaS model is built for you.

  • Zero IT Headaches: Hosted securely on our cloud-based server infrastructure, we handle the backend maintenance so your team doesn't have to.
  • Always Up-to-Date: Enjoy automatic system updates managed directly by NBS, ensuring you are always using the latest features and compliance standards without lifting a finger.
  • Cost-Effective & Accessible: Benefit from minimal IT overhead and lower upfront infrastructure costs, all while giving your team the ease of access to the system from any location.
On-Premise Server Icon

On-Premise Deployment: Ultimate Control and Security

For organizations with strict internal security protocols, specific compliance requirements, or data privacy policies that mandate data must be stored in-house, our On-Premise option delivers absolute peace of mind.

  • Complete Environmental Control: The system is installed directly onto your own server infrastructure, giving your IT and leadership teams full governance over your data, system environment, and security protocols.
  • Deep Customization: Hosting the system internally allows for even deeper customization and seamless integration with your highly specific, existing internal networks.
  • Uncompromised Privacy: Keep your highly sensitive employee data entirely within your own physical and digital walls, which is ideal for organizations with the most rigorous security demands.

Customization Services

NBS offers tailored solutions to meet specific business requirements.

  • Custom modules: Development of new features specific to a client's workflow.
  • Specialized Reports: Creation of unique reports beyond standard templates.
  • Unique Computations: Configuration of non-standard attendance or payroll calculations.
  • Third-Party Integrations: Connection with other existing business systems.

Included Payroll Guides & Resources

The system is supported by integrated guides for key Philippine payroll computations.